How to organize files on the PC

Almost any computer user sooner or later makes a decision to restore order to the hard disk of the PC. This procedure should be carried out regularly, just as you do cleaning in your home. If you do not organize files on your PC, it will be more difficult for you to find the necessary information in the vast chaos of files and folders. This can affect not only the time required to search for certain data, but also the performance of the computer, as well as the security of stored information.
How to organize computer folders
How to organize your computer desktop
Computer data storage
How to move My Documents folder

How to organize computer folders

So, you decided to put things in order on the hard drive of your PC. In what order do the necessary procedures? Here is a recommended list of works that will help you do a spring cleaning on your computer.

  1. Create a folder layout on the disk. Imagine that you have a clean hard disk in front of you, and you need to create folders on it, where all your files will be stored in sorted form. Draw this structure on paper.
  2. Analyze the contents of disks and create a scheme for redistributing data. On the system disk, it is recommended to store only the operating system files and program files, so as not to overload it or lose important data when reinstalling the operating system. All other files should be placed on other disks. Analyze the contents of your system disk and determine which files, folders or programs can be transferred to other disks.
  3. Deleting copies of files. Typically, on any computer, there are many duplicate files that not only take up disk space, but also make it difficult to find the right information. To get rid of duplicate files, use some program to remove duplicates, because manually doing this is long and inefficient.
  4. Clean up the desktop of the PC. The desktop is the face of your computer. Unfortunately, very often it represents an unsystematic heap of shortcuts. In order to find the right label, it sometimes takes a long time. In addition, a large number of files on the desktop affects the performance of the PC. Leave only the most necessary labels on it, put everything else in a different place.
  5. Redistribute files to folders according to the layout of files on the disk you have drawn. Please note that all folders should have a name, which would make it clear what information is stored there.
  6. Analysis of installed programs. Remove programs that you have not used for a long time, and that you will not need in the future. Delete the games that you no longer need.
  7. Delete unnecessary and temporary files. Use for this purpose a program to clean your computer. This will not only reduce chaos among your files, but will also free up a lot of disk space. This program is recommended to be used regularly to avoid filling the computer with various garbage.

After you clean up your computer, it is recommended that you back up important files from time to time. This will prevent the loss of valuable information. You should constantly adhere to the created structure of file allocation and maintain an orderly order.

How to organize your computer desktop

Unfortunately, for some users, all the desktop space is filled with different icons. Here you can find program shortcuts, folders, various documents, music and even videos. It’s no wonder that with such a mess on the desktop, the computer starts to slow with time. This is because all these files are located in the “Desktop” folder, which is located on the system disk. The more this folder, the less space is left to ensure the smooth operation of the operating system.

In order to see how much disk space the “Desktop” occupies, it is enough to find this folder in Explorer and see its size. In Windows 7, this folder is located at C:\Users\User\Desktop\. Where “C” is the system disk and “User” is the user name.

Desktop computer

If the size of this folder is calculated in megabytes or even in gigabytes, this is a signal that the contents of the folder should be put in order.

On the desktop, it is recommended to store only shortcuts to frequently used programs, as well as the labels “My Computer”, “Recycle bin” and “Network “. All documents, music, video and other files should be removed from this folder to another disk. Get rid of the habit of saving everything on the desktop. Of course, if you save it all there, these files will always be at hand, but the performance of your computer is more important.

Often, the browser settings are configured so that all downloaded files are saved to the “Downloads” folder on the desktop. To ensure that downloaded files do not take up space on the system disk, create a folder on the other drive “Downloads” and change the browser settings so that each time the browser requests the path to the folder where the downloaded file will be saved. If the browser allows, you can save this path in its settings so that the downloaded files are automatically saved in the specified folder.

For example, the Google Chrome browser allows you to specify the path to the folder where the downloaded files will be stored, or configure the download process so that the browser always asks where to save the file.

Downloads Google Chrome

In the Firefox browser, this is done similarly.

Downloads Firefox

The problem with saving downloaded files to the desktop can be solved in a different way. To do this, move the “Downloads” folder from the system disk to some other location. On computers with Windows 7, this is done as follows.

  1. Click on the “Start” button, and then on the name of your user.
  2. In the left part of the window that appears, locate the “Downloads” folder and go to its properties by right-clicking on it.
  3. Click the “Location” tab and specify a new path to the “Downloads” folder. Click the “Move” button.

After your desktop is cleaned up, take the rule of storing only the most important labels. From time to time, perform its revision and remove all unnecessary.

Computer data storage

An important point in the process of organizing files on the computer is to create a clear structure of the location of the folders on the disk. On a home computer, most users do not have many kinds of files. In most cases, these are documents, movies, music and photographs. Accordingly, on the disk, you should create only a few basic folders: “Video”, “Images”, “Music”, “Documents”. You can also place the “Downloads” folder where all the files will be downloaded. It is also recommended to make a folder in which you will temporarily store files, with the location of which you have not decided yet. It is advisable to disassemble this folder within one or two days, so that it does not become a warehouse for chaotically loaded files.

Main folders of the PC

Folders with a similar name (“My Documents”, “My Music” and so on) are also created when installing the operating system. But the fact is that they are all located on the system disk. Storing files in these folders will result in that the free space on it will decrease, which will certainly affect the performance of the PC. One way to avoid this is to move these folders to another disk. For inexperienced users, this is not so easy, so the above method will be optimal for them.

After you have created the main folders (“Music”, “Video”, etc.) in the root directory of the disk, you should move all the files that are on the disk to them. Inside the main folders, you can create an unlimited number of subfolders. Try to keep their name visually reflecting which files are stored in them.

After the file sorting process is completed, only the main folders remain in the root directory of the disk. Do not put separate files in the root directory of the disk, so that the situation with randomly scattered files on the disk does not arise again. Regularly make sure that the file storage structure you created is not violated, and remove all unnecessary.

How to move My Documents folder

Why transfer the My Documents folder from the system disk? The point here is not only that as the number of files in this folder increases, free disk space will decrease. One of the main reasons why you can not store documents on the disk where the operating system is located is that these files will be destroyed when Windows crashes or reinstalles. Imagine that your operating system could no longer boot, and you lost a single copy of the unfinished diploma project or important documentation.

Experts recommend moving the “My Documents” folder to another disk or not storing there large files and important information. To move a folder, you must have the disk partitioned into at least two partitions. The order of moving the “My Documents” folder may be slightly different depending on the version of the operating system. For Windows 7, the migration procedure will look like this.

  1. Click on the “Start” button and click on the user name.Start button
  2. Right-click on the “My Documents” folder and go to “Properties”.Folder properties
  3. Go to the “Location” section and click the “Move” button.Transferring a folder to another disk
  4. Click on the name of the disk where the “My Documents” folder will be located and create a new folder named “My Documents” on it.
  5. Go to the created folder and click the “Select Folder” button below.
  6. In the window that appears, click on the “Location” tab and check that the correct path is specified to the folder.  Move the My Documents folder
  7. After clicking the “OK” button, a warning will appear that all files of the “My Documents” folder will be moved to the new address. Click the “Yes” button.

This procedure is reversible. If you want to return the My Documents folder to its original location, it will not be difficult.